Background
Blair Castle International Horse Trials has run every year since 1989, before which there was a national competition held annually since 1977.
There are now regularly 44,000 visitors to the event over the week, with more than 200 trade-stands and 1800 horses. There are usually three levels of international eventing competition with four sections.
The Role
The role will report to the Event Director (ED) and the Assistant Director (AD) in the day-to-day planning & management of the Eventing Competition for the event. The Organiser will be responsible for ensuring aspects of the event delivery and organisation are delivered on time
Key Responsibilities
Liaise with ED re ERM, FEI Officials and FEI Schedules
Manage Volunteers – this to cover:
o all eventing staff (with the exception of the specific paid staff) o general site volunteers
o volunteer tent
o Allocation of roles
– correspondence pre & post event
- management sign in/out on site
- shirt distribution etc.
o catering liaison for all volunteer catering – what type, how many, delivered to where, additional equipment requirement and management (fridges, water boilers)
o liaison with other governing bodies regarding their volunteers & catering and other requirements such as accommodation (AD retains relationships with these external conveners regarding all sporting aspects and also assist in all accommodation matter)
Manage box office (with support from an office intern in due course) o Weekly sales reconciliation
o Weekly sales against target
o Keep a spreadsheet of complimentary tickets to be uploaded
- Volunteers
- Competition Winners
- BE Organisers
- Horse Trials Guests
- Senior Management Guests Sponsors Guests
o Liaise with ticketing company or create complimentary tickets on system o Liaise with ticketing company regarding special offers and discounts.
Managing aspects such as passes/badges/wristbands, catering as it relates to volunteers or accommodation, as the need arises.
Manage XC Course builders on a day to day basis
Manage grass management with Rural Manager/Farm on a day to day basis
Manage FEI officials prior, during and post event i.e. travel, accommodation, timetables etc.
Required Skills and Experience
Have a sound knowledge of Eventing Organisation and structure
Have vision to assist with the delivery of a world class event
Have a keen eye for detail
Work as a team member
A high level of multi-tasking and forward planning skills
Extensive knowledge of event environment
Hands-on approach
To be prepared to work long and unsociable hours
Desirable Skills and Experience
Sound knowledge of risk in events including risk identification, assessment, mitigation and management.
Sponsorship understanding
This role will be demanding on time, patience and sleep, however it will ultimately be highly rewarding. The successful candidate will be expected to sign up against the Working Time Directive.
Applicants should send a CV with accompanying letter to: info@blairhorsetrials.co.uk or by post to: Horse Trials Office, Atholl Estates, Blair Atholl, Perthshire, PH18 5TH
Applications close at midnight on December 9th 2016
Successful applicants who will come forward for interview will be notified by December 16th 2016.
The successful applicant will be informed no later than 13th January 2017
